Opening its doors almost 50 years ago, Essport Autoparts is dedicated to providing quality parts and accessories in the belief that experience is essential for the best quality service. Essport chose Autopart as its business management system and has built it and its processes into the foundations of its productivity.
Autopart is a versatile business management software that integrates sales, stock management, accounting and reporting processes in one package. One of the many tasks which Essport chose Autopart to streamline is goods receive note matching. Goods receive note invoice matching ‘AutoGRNi’ is a process that allows eBis purchase invoices and credits to be posted directly to supplier accounts on the purchase ledger.
This is done by matching and verifying them against goods receipt notes or returns notes. This often-laborious task involves matching invoices to goods received notes, requiring numerous hours and large amounts of paperwork to complete.
Being such an intensive job could also have an impact on accuracy. Essport Autoparts Director, Ian Smillie, advised: “Manually grni matching is long, tedious work; thanks to AutoGRNi, this process is no more than 30 minutes. Autopart does the rest for us. We have freed up a member of staff to do other tasks.”
AutoGRNi removes almost all requirement for human intervention; suppliers are set-up during the implementation period, and users can determine the upper and lower thresholds of matching in either a percent or monetary value.
Ian found that AutoGRNi helps in other ways other than freeing up staff: “A huge advantage to AutoGRNi is that it has fixed so many stock discrepancies that we have had. We have set our threshold for matching to £1. If an invoice isn’t matched for a variance of £20, for example, we can drill into this and often find its due to a human error booking out too much stock causing a mismatch in our records. This has been a massive bonus that we weren’t expecting to come from AutoGRNi matching.”
Ian concluded: “Thirty years ago, if you could provide a part delivery service same day it was impressive; now, if you can’t provide in 15 minutes, you will be getting a call asking what’s happened.”
In a hectic work environment, where every minute is valuable, cutting the time a task takes from one day down to just minutes can save money, increase profitability and allow companies to stand out from the competition.
